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  1. Before copying a protected work for purposes that do not meet the "fair use" exception, patrons must request permission from the owner of the work.

  2. The request should include the name of the person making the request; the intended purpose of the copied material; and the number of copies and intended distribution audience.

  3. The request can be made by phone, e-mail or by modifying the sample letter below requesting permission to copy.

  4. Document the name and position of the person providing or denying permission and provide it with your request to the Library staff.

Sample Letter Requesting Permission to Copy

[Letterhead stationary or return address]


[Recipient's Name & Address and Fax Number]

Dear [title, name]:

[If you called first, begin your letter: This letter will confirm our recent telephone conversation.] I would like your permission to [explain your intended use in detail, e.g., "reprint X copies of the following article for a session in a continuing professional education program."]

[Insert full citation to the original work.]

Please indicate your approval of this permission by signing the letter where indicated below and returning it to me as soon as possible. My fax number is set forth above.

Your signing of this letter will also confirm that you own [or your company owns] the copyright to the above-described material.

Thank you for your time and attention to this matter.


[Your name a signature]


          [Typed name of recipient]                     Date




updated: November 10, 2008


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